Purchasing Coordinator

San José del Cabo / OIP Mexico
Full-Time | Monday–Friday (8:00 AM – 5:00 PM)

Job Description

We are looking for a highly organized and detail-oriented Purchasing Coordinator to manage purchase orders, follow up with suppliers, and ensure all orders are delivered on time.

This role is critical to our operations - you will be responsible for maintaining accurate records, communicating with suppliers, and proactively resolving delays. If you are someone who takes ownership and follows through, this role is for you.

Key Responsibilities

• Create and manage purchase orders in QuickBooks and internal database
• Review and reconcile supplier invoices
• Track orders and ensure on-time delivery
• Communicate daily with suppliers to confirm production and shipping schedules
• Follow up consistently to prevent delays and resolve issues
• Maintain accurate records of orders, suppliers, and product data
• Coordinate with logistics, operations, and finance teams
• Support internal meetings and reporting
• Manage item artworks and artwork record keeping

Requirements

• 2+ years of experience in purchasing, procurement, or supply chain
• Strong attention to detail and organizational skills
• Proven ability to follow up and manage multiple orders simultaneously
• Experience working with suppliers and tracking deliveries
• Proficiency in Excel, QuickBooks, and Google Workspace
• Ability to work in a fast-paced, deadline-driven environment
• Advanced English (required) – must be able to communicate clearly with international suppliers and U.S. based team
• Bachelors Degree or higher in Business Administration, Economics/Finance, Supply Chain or related field

Preferred Qualifications

• Experience in logistics, manufacturing, or paper tissue industry
• Experience managing supplier timelines or imports
• Excellent Problem Solving Skills

What We Offer

• Salary: $25,000 – $30,000 MXN/month
• Full-time position
• Opportunity for growth within the company
• Fast-paced and collaborative work environment
• Business growth bonus
• Vacations and other benefits as required by Mexico Law

How to Apply

Apply through Indeed with your updated resume. Only candidates who meet the English requirement will be considered.

Important

This role requires constant follow-up and accountability. If you are not detail-oriented or do not consistently track tasks to completion, this position will not be a fit.

Job Type: Full-time

Pay: $25,000.00 - $30,000.00 per month

Work Location: In person