Job Title: Staff Accountant

Department: Finance Date: July 2026

FLSA: Non-Exempt Work Location: Carolinas Campus

Employee Category: Classified Staff Work Schedule: M-F, 8:00am – 5:00pm

Reports to: Director for Finance –
Carolinas Campus

Percent Employment: 100%

Direct Reports: N/A

I. Job Summary:
Assisting the Director for Finance of the Carolinas Campus with business office functions in an
efficient and timely manner; comply with sound business practices, college policies, and federal
and state regulations, while ensuring the safeguarding of company assets.

II. Job Duties:

1. Accounts Payable
a. Ensure appropriate coding, entry and payment of vendor invoices and employee

reimbursement. This includes compiling invoicing and approvals, reconciling vendor
statements and ensuring employee reimbursement is consistent with VCOM policies
and procedures.

b. Maintain vendor and employee reimbursement copies for retrieval per audit requests,
vendor requests or employee requests.

c. Packaging and submitting invoicing and reimbursement requests on a timely basis to
VCOM for payment.

2. Deposits
a. Daily coding and posting of cash receipts for student accounting and or

miscellaneous cash receipts.
b. Timely filing of check copies and batches in date order to ensure availability at the

request of auditors, management and or students.
3. Financial Aid Processing

a. Assisting in the processing of financial aid to student accounts to include but not
limited to: Posting of cash to the appropriate student account, calculating student
refunds and or payables, creating journal entries for the posting of federal financial
aid in accordance with federal regulations and assisting in the processing of student
refunds.

4. Credit Card Processing
a. Processing of monthly credit card reports for all Campus users to include, ensuring

receipts tie to the monthly statement, ensuring purchases are according to the
VCOM policies and ensuring appropriate coding of all receipts.

b. Monthly reconciliation of credit card reports.
c. Monthly posting to the financial accounting system.

5. Function as a budget liaison and advisor for designated division and perform monthly

variance analysis as requested.

6. Serve as back-up Purchasing Agent for the Campus.

7. Assist in organizing and moving payment documents to storage and in destroying payment
documents in accordance with the departmental records retention policy.

8. Participate on college committees and activities as requested, and as work schedule permits.

9. Perform other duties as assigned to include supporting and serving as back-up to the

Director for Finance for key departmental functions.

III. Required Qualifications:

• Education: A minimum of an Associate degree in accounting, business or other degree

• Licensure or certification: N/A

• Experience: One or more years of experience working in an accounting or business

Skills required for this position:

• Ability to perform detailed-oriented tasks with minimal errors

• Strong analytical skills and ability to solve moderately difficult to difficult problems

• Excellent interpersonal and communications skills, and strong customer service skills

• Strong organizational and time-management skills with the ability to manage multiple

• Strong work ethic

• Strong computer skills with Excel, Outlook, Word, and an automated accounting system

• Ability to maintain confidentiality

• Commitment to College values

• Bachelor’s degree in accounting

• Two or more years’ experience working in a Controller’s or Business Office at an

• Two or more years’ experience as an accounts payable accountant or related experience.

• CPA license or Master of Accountancy degree are a plus
  

Successful candidate will be subject to a criminal history background check.

Regular, reliable or predictable attendance is an essential function of the job.

IV. Working Conditions and Efforts: The physical demands and work environment characteristics

described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The position requires a rapid
pace, some days with long hours to meet expectations, long distance driving to rural sites, and
the ability to organize, interpret, and utilize a large volume of information.

Physical demands: While performing the duties of this job, the employee is required to ambulate
(may be with use of assisted devices); sit, stand (or accommodate for standing); use hands and
vision for teaching; use office equipment such as computers; speak to large and small groups of
individuals for teaching; perform moderate telephone and poly-com communication/usage;
occasionally be required to lift and/or move up to 50 pounds; drive distances up to five hours or
to fly on occasion to other campuses or meetings.

Work environment: Office environment. Outside travel required 0% to 5% of time. The noise
level in the work environment is usually minimal, however the reception area with frequent
visitors, phone calls and discussions may be distracting.

This position is classified as a non-exempt position because it does not require that the
candidate/employee exercise independent judgment and discretion regarding matters of
significance.

Employment with VCOM is “at-will”. This means employment is for an indefinite

period of time and it is subject to termination by the employee or by VCOM, with or

without cause, with or without notice, and at any time. Nothing in this position

description or any other policy of VCOM shall be interpreted to be in conflict with or to

eliminate or modify in any way, the “at-will” employment status of VCOM employees.

V. VCOM Core Values: The employee is expected to adhere to all VCOM policies. As the
environment is a professional college, VCOM faculty / staff are expected to dress and behave in
a professional manner at work. VCOM faculty / staff are expected as VCOM employees, to be a
person who obeys all laws and professional expectations of an upstanding citizen of the
community. VCOM expects all employees to maintain a positive attitude in all working
relationships with all VCOM departments, employees, medical students, prospective medical
students, interns, and residents and to treat all others engaged in the duties of the employment,
with mutual respect.