ABOUT THIS ROLE

Core contributor in Early Careers Talent Administration. Owns end-to-end logistics and coordination for early talent programs — interns, co-ops, and rotational participants — exercising judgment on day-to-day decisions while partnering with the Program Lead, recruiters, and business stakeholders to deliver a high-quality, consistent, and scalable program experience.

YOUR DAY IN THE LIFE

Wilson is seeking a motivated, highly organized Early Careers Talent Administrator & Coordinator to join our collaborative, dynamic, and forward-thinking team. As our client scales its early talent programs as a critical pipeline for future talent, this role is essential to delivering a high-quality, consistent, and scalable program experience — supporting logistics , execution, and participant engagement. Does this sound like you? The Early Careers Talent Administrator & Coordinator partners directly with t he Program Lead and serves as the primary on-the-ground resource during peak programming periods, acting as the face of the program and ensuring a polished, high-touch experience for every participant.

YOU WILL:

• Own end-to-end program logistics , including scheduling, room booking, catering , and calendars

• Coordinate and execute on-site programming such as orientation, L&D sessions, and events

• Serve as the primary point of contact for interns, co-ops, and program participants

• Act as the face of the program, ensuring a polished, high-touch experience

• Maintain trackers, communications, and program documentation

• Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders

• Troubleshoot issues in real time and ensure seamless execution across all touchpoints

• Support scheduling for flagship early talent programs using GoodTime , coordinating high-volume interview days, program sessions, and stakeholder availability

• Ensure accuracy, efficiency, and a seamless scheduling experience for candidates and internal partners

• Partner with recruiters and program leads to optimize scheduling workflows and capacity

REQUIREMENTS

• 2-5 years in program coordination, events, recruiting operations, or a similar function

• Strong organizational and execution skills with high attention to detail

• Experience managing complex scheduling and logistics

• Confident, professional communicator with client-facing experience

• Proven ability to support large, dynamic populations such as students and cohorts

• Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability

• High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador

• Availability to travel o n-site d uring peak programming periods, such as summer intern and co-op season and major events

• Experience with GoodTime or similar scheduling platforms (preferred)

• Experience with early talent, campus, or L&D programs (preferred)

• Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)

• Fluency in both English and French

SKILLS YOU'LL USE AND GROW

These are the core skills this role works with. They map to Wilson’s Workday Skills Cloud catalog so you’ll see them reflected in your Career Hub profile.

• Early Talent Program Coordination

• Interview & Event Scheduling ( GoodTime )

• Recruiting Logistics

• Candidate Experience Operations

• Stakeholder Communications

• Ambiguous Problem Solving

• Data Quality and Reporting

• Documentation Maintenance

WHERE THIS ROLE LEADS

We believe careers are built, not handed out. Here are the typical on-ramps and next steps for this role at Wilson.