Job Summary

Velement Worldwide is seeking a highly organized and detail-oriented Admin & Accounts Coordinator to support our Dubai operations. This role combines administration, accounting coordination, payroll support, procurement coordination, and operational follow-up within a fast-paced signage and construction-related environment.

The ideal candidate should have experience handling construction-related invoicing, payment tracking, payroll assistance, VAT documentation, and preparing accurate reports for external accountants. Strong organizational skills and attention to detail are critical for this role.

Key Responsibilities

• Prepare invoices, quotations, LPOs, purchase orders, and payment records
• Handle construction and project-based invoicing and documentation
• Coordinate with the company accountant by preparing accurate monthly reports and supporting documents
• Assist with payroll preparation, staff records, attendance tracking, and payment coordination
• Ensure VAT-related documentation and financial records are maintained properly
• Track accounts payable and accounts receivable
• Follow up on supplier payments, client collections, and pending invoices
• Maintain organized financial and operational filing systems
• Coordinate procurement activities and supplier communication
• Support day-to-day office administration and operations
• Coordinate internally with sales, production, and installation teams
• Maintain Excel reports, project trackers, and operational logs

Requirements

• 3–5 years UAE experience preferred
• Experience in construction, signage, fit-out, manufacturing, or related industries is strongly preferred
• Experience with construction/project invoicing is required
• Familiarity with payroll coordination and attendance tracking
• Good understanding of invoicing, payment tracking, VAT documentation, and reporting
• Strong Microsoft Excel and Microsoft Office skills
• Strong organizational and multitasking abilities
• Good English communication skills
• Detail-oriented, responsible, and proactive

Pay: AED3,500.00 - AED5,000.00 per month

Work Location: In person