Payroll Administator

AVI LIMITED is home to many of South Africa’s leading and best-loved brands! Listed on the Johannesburg Stock Exchange and centred on the FMCG market, AVI’s extensive brand portfolio includes more than 50 brands. Our brands span a range of categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, out-of-home ranges, personal care products, cosmetics, footwear, accessories, and fashion apparel. We have a well-developed Shared Services structure spanning: International, IT, Finance, Logistics, Marketing, Procurement and Field Marketing, which allows us to take advantage of our scale. Our single-minded purpose is our brands’ growth and development.

An exciting opportunity exists for a Payroll Administrator at AVI LIMITED in our Financial Shared Services (FSS) Division in Bryanston, Johannesburg. As the newest member to the team you will be responsible for an entire business unit including all associated activities in order to deliver a value adding, cost effective and customer focused payroll service to the business and fosters a culture of continuous improvement. Extensive SAP payroll experience could elevate your career in this dynamic and challenging shared service space.

Line Manager: Payroll Manager

Number of Direct Reports: 0

Job Specification:

Key Performance Areas:

• Payroll Input and Checking
  • Responsible for updating, calculating and processing of payroll information to ensure that employees are paid timeously and correctly Updating and checking of New Engagement, Terminations, Promotions and Salary Changes
  • Update 3rd Party Payment information (Medical Aid, Pension and Provident fund) Update and balance earnings and deductions
  • Keeping abreast with policies, processes and legislation
  • Investigate and follow up on monthly variances with reasons for every changes per wage type Report on anomalies or concerns on non-compliance
  • Ensuring all payroll information and records are maintained in accordance with statutory requirements and internal/external audit control frameworks Garnishee update, investigation follow up with Attorneys on non-compliance
  • Follow up on CATS / Workflows not approved and outstanding Reconcile and sign off all variance reports per BU
  • Run sample payslips on testing calculations
  • Balance Net pay reports
  • Prepare files for signoff and release
  • Build trust relationships with BU as a platform to identify training needs, raise concerns and sort out issues on monthly basis
• Payroll Reconciliations and Postings
  • Run monthly check on postings and ALV files per BU
  • Check reconciliations per BU, follow up on outstanding items or manual journals to be posted Review monthly invoices and follow up on outstanding items
  • Update SOP’s and work instructions Review monthly GL Reconciliation
  • Follow up on outstanding or incorrect entries

Payslips

• • Ensure on time distribution of payslips
• Manual Payments
  • Update and check manual payment input
  • Update manual payment schedules and check banking details and reasons
  • Run simulation payslip and perform calculations to ensure accurate manual run

Payroll Compliance

• • Wage Type audit checks against Legislation, Agreements, BU Rules and Policies Perform ad hoc manual calculations to validate against compliance
  • Payroll Testing and Sign off on all changes to System
  • Run Macro’s and Mail merge function to populate termination templates as per legislation requirements

Customer Service

• • Communicate timelines on a monthly basis
  • Address queries professionally and within SLA timelines
• Payroll Reporting
  • Update errors and late input on management report templates

Minimum Requirements:

Experience:

• Minimum of 3 years’ full cycle payroll experience
• 5 years weekly wages experience
• Experience working in a large complex payroll department
• Experience working in cross-functional teams, especially in an environment which includes extensive co-operation with human resources departments
• In depth knowledge of all payroll related taxes (PAYE, SITE, and VAT) and legislation.

Qualifications:

• Completed Matric/Grade 12
• Relevant tertiary qualification ideal

Technical Competencies & Knowledge:

• Thorough knowledge of SAP Payroll System
• Exposure to an HR Administration system
• In depth knowledge of all payroll related taxes (PAYE, SITE, and VAT) and legislation.
• Computer skills
• Business acumen