Executive Assistant to the Leadership Team

About Avoda Golf

Avoda Golf is a high-performance golf equipment and coaching company setting a new standard in how equipment, coaching, and performance intersect. We operate at the elite level of the golf industry, working with top coaches, high-level players, and innovative product systems. We move fast, think long-term, and hold a high bar for excellence.

The Role

We're hiring an Executive Assistant to support our leadership team: the CEO, Chairman, and COO. This is not a traditional admin role. It's a leverage role. Your job is to protect leadership time, reduce friction, anticipate needs, and keep the leadership team operating at peak efficiency.

You'll be based in our Pittsburgh office alongside leadership, finance, and operations, so you're close to the people and the work.

Location & Hours

• Based in our Pittsburgh, PA office, in person
• Full-time, aligned to US Eastern hours
• Comfortable supporting leadership remotely during travel when needed

What You'll OwnLeadership Support & Time Protection

• Own calendars for the CEO, Chairman, and COO with a focus on priority, flow, and leverage
• Filter inbound requests and communications to protect leadership focus
• Ensure meetings are intentional, prepared, and outcome-driven
• Design forward-looking "perfect weeks" with 4 to 6+ weeks of visibility

Communication & Coordination

• Manage inboxes and internal communications with clarity and discretion
• Draft responses on behalf of leadership when appropriate
• Act as a connector between leadership and internal teams
• Track follow-ups, action items, and commitments so nothing drops

Meetings, Travel & Logistics

• Schedule leadership meetings with clear agendas and context
• Coordinate complex international and multi-leg travel for senior executives, including itineraries, events, and off-site commitments
• Maintain clean documentation, itineraries, and calendar detail
• Anticipate conflicts, delays, and issues before they become problems

Contracts & Legal Admin

• Coordinate contracts and legal admin with outside counsel: track status, chase signatures, organise the contract library, and flag deadlines and renewals
• Coordination only. This is not a legal role and does not involve reviewing, drafting, or negotiating

Operational Leverage

• Help leadership stay focused on revenue-driving and strategic priorities
• Track key projects, deadlines, and moving pieces, and surface issues early
• Create checklists and SOPs as the role evolves
• Be a present, trusted pair of hands in the office, helping the team where useful (secondary to protecting leadership time)

What Success Looks Like

• Leadership calendars feel clean, intentional, and calm
• Leadership spends more time on strategy, product, and growth
• Fewer interruptions, fewer dropped balls, faster execution
• Leadership trusts that it's handled without needing to check

Who You Are

• 5+ years supporting senior leaders (CEO, COO, or Founder)
• Exceptionally organised, with strong written and verbal communication
• A proactive thinker who anticipates needs rather than reacting
• Excellent at coordinating complex, international travel
• Comfortable with confidentiality and high-trust environments
• Tech-savvy (Google Workspace, Slack, project and calendar tools; AI tools a plus)
• Calm, professional, and detail-oriented
• Based in or able to relocate to the Pittsburgh area
• Finance-literate and comfortable with numbers and basic finance admin (expense tracking, invoice chasing) is a plus, not a requirement. This is not a bookkeeping role.

Compensation

• $60,000 to $85,000, based on experience
• In-office, Pittsburgh, PA

How to Apply

Please submit:

• Your resume
• A short written cover letter
• A 1-minute video explaining why you'd be a great fit and how you think about supporting high-level leaders. It does not need to be professionally produced. We're looking for clarity, communication, and how you think.

Job Type: Full-time

Pay: $60,000.00 - $85,000.00 per year

Benefits:

• Paid time off

Ability to Commute:

• Sewickley, PA 15143 (Required)

Ability to Relocate:

• Sewickley, PA 15143: Relocate before starting work (Required)

Work Location: Hybrid remote in Sewickley, PA 15143