Data Administrator

A Summer Job Opportunity for Youth

(Canada Summer Jobs program 2026)

Important Application Details: To be eligible to apply for this position, candidates must be between the ages of 15 to 30 years. This role is intended for young people looking to gain work experience.

About The Career Foundation:

The Career Foundation is a dynamic non-profit organization and registered charity that offers a wide range of employment, training, and workforce development services to job seekers and employers. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of seven locations in the Greater Toronto Hamilton Area, as well as offices in British Columbia, Alberta, and Nova Scotia, we now help thousands of people each year successfully achieve their employment goals. Our team of dedicated professionals has described The Career Foundation as caring, compassionate, innovative, and team-oriented. For more information about us and our services, please visit our website at CareerFoundation.com.

Scope of position: The Data Administrator will support our team in preparing and implementing the early stages of automation and AI (Copilot) initiatives. This junior role is ideal for a student interested in data, process improvement, and practical AI applications, offering hands-on experience with organizing data, documenting workflows, and supporting automation tools in a non-profit environment. The position provides exposure to Microsoft Power Platform tools and responsible AI use while contributing to meaningful organizational improvements.

Position Type:

30 hours per week for 9 weeks

Hourly Rate:

The hourly rate for this position is $18.35 per hour.

Start Date:

June 8, 2026

Number of Positions:

1

Location: This is a hybrid-remote opportunity comprised mostly of work-from-home functions and in-office work as needed from a base office at 700 Lawrence Avenue West, suite 435 in Toronto. The successful candidate must have appropriate work-from-home space and high-speed internet. Company laptop and VoIP phone line provided. Hybrid-remote schedule will be as determined by the Coordinator.

Vacancy Status:

This posting is for an existing vacancy.

Vulnerable Sector Check:

An offer of employment for this opportunity will be contingent on the incumbent providing an acceptable Vulnerable Sector Check (VSC).

Use of Artificial Intelligence:

Artificial Intelligence (AI) is not currently used to screen, assess, or select applicants at any stage of the hiring process.

Responsibilities include:

• Data Preparation & Labeling: Assist with organizing and cleaning datasets for internal projects, ensuring data is structured for automation and AI-related tasks.

• Process Documentation: Help document workflows and automation processes, including steps for Power Automate flows and Copilot integrations.

• Automation Support: Work with our team to identify repetitive tasks and assist in building or testing Power Automate flows to streamline operations.

• AI Research & Knowledge Building: Support literature reviews and gather resources on practical AI applications relevant to non-profit operations.

• Testing & Quality Assurance: Participate in testing Copilot agents and automation solutions, reporting issues and suggesting improvements.

• Staff Training Materials: Help create simple guides or FAQs for staff on using automation tools effectively.

Qualifications/ Skills Required:

• Currently in pursuit of, or recently completed, a degree or diploma in Information Technology or a related program, or an equivalent combination of practical work experience and education is required.

• Exceptional customer service skills with ability to uphold the organization’s service standards and core values.

• Strong knowledge and experience working with Microsoft Office Suite of products, including Office 365 (MS Teams, Forms, SharePoint, OneDrive, etc.).

• Introductory knowledge of Microsoft Power Automate or workflow automation concepts.

• Interest in AI tools and applications (e.g., Microsoft Copilot, chatbots, automation).

• Ability to document processes clearly (step-by-step guides, diagrams, or written instructions).

• Basic testing and quality assurance skills.

• Excellent oral and written English communication skills, with ability to clearly communicate information verbally and in writing. Fluency in a second language will be considered an asset.

• A professional, courteous approach to service with a high level of respect for the diversity of the people served.

• Ability to maintain sensitive information, exhibit tact, diplomacy, and good judgment.

• Excellent organizational skills and ability to multitask, take initiative, and handle a variety of duties.

• Flexible and positive approach to work, with willingness to assist team members and clients while ensuring that all program goals are met.

• Willingness and flexibility to occasionally work outside of normal business hours during peak periods, when required.

• Must have appropriate work-from-home space with high-speed internet for a hybrid-remote work schedule. Company laptop provided.

The Career Foundation’s Commitment:

The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

#workwithus